VIRGINIA ENVIRONMENTAL ENDOWMENT

ADMINISTRATIVE ASSISTANT

 Richmond, Virginia

The Virginia Environmental Endowment (VEE) was established in 1977 as an independent, non-profit grant-making organization dedicated to improving Virginia’s environment. VEE’s overarching strategic grant-making priorities are water quality improvement, Chesapeake Bay restoration, land conservation, environmental literacy and outreach, climate adaptation, and emerging issues. The Endowment’s grant-making has increased substantially over the past few years with the addition of new grant programs and funds. The VEE office is located in downtown Richmond, Virginia. More information is available at vee.org.

The Administrative Assistant is a key member of the 3-person VEE staff, charged with providing administrative and financial assistance to VEE’s operations as well as administrative support to the Executive Director and Senior Program Officer. The position must maintain strict confidentiality, work independently, and maintain the highest levels of professionalism. Responsibilities include inventorying, cataloguing, processing, and tracking monthly income and expenses, including grant funds and awards. The Administrative Assistant must be detail-oriented, a self-starter, and committed to VEE’s mission of working to improve Virginia’s environment through philanthropy.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

·         A high level of organizational skills and attention to detail with the ability to organize and maintain records, files, and databases while making recommendations for process and quality improvement

•          Able to work independently with minimal direction and to prioritize workload and schedule; this includes the ability to periodically work alone in the office
•          Effective written and verbal communication skills, including correspondence drafting
•          Good working knowledge of Microsoft Office, including Excel, Word, PowerPoint, Outlook and other programs and databases, including Quicken Deluxe
•          Proficiency in basic bookkeeping and income and expense tracking including accurately creating and tracking budgets and financial records
•          Experience with, or ability to learn, grant database software (Gifts Online)
•          Ability to multi-task effectively with strong time management and sound problem-solving skills
•         Must be of high integrity and trust including the ability to maintain strict confidentiality of sensitive information
•          Ability to work in a small office with a collaborative team culture
•          Effective at developing working relationships with staff and Board of Directors, grant applicants, vendors, and others
•          Commitment to environmental protection; a drive to fulfill the organization’s mission

ESSENTIAL DUTIES

•          Provide general office support to Executive Director and Senior Program Officer
•          Process grant applications, awards, and reports, including grant agreements, correspondence, report notification, check issuance, bill paying, etc.
•          Maintain all VEE files (administrative, grant, and financial)
•          Manage and maintain accurate and up-to-date financial records, prepare monthly account reconciliations, prepare periodic financial asset statements, prepare for annual audits/accounting reviews,
•          Prepare budgets and financial statements in cooperation with the Executive Director for presentation to the Board of Directors
•          Provide support for Board meetings, including preparing Board meeting materials, assisting the Executive Director with meeting scheduling, logistics and related items
•         Handle periodic updates of website content and materials including working with outside website contractor as needed

·         Assist with developing and distributing press releases and other items of general distribution including maintaining related email lists

·         Assist with development of the Annual Report

·         Inventorying and ordering office supplies and program materials

·         Maintain and update office procedures and manual

·         Answer office phone and greet office visitors

·         Other duties as assigned

DESIRED EDUCATION AND EXPERIENCE

• Experience working in a professional office settingwith high levels of responsibility for office and financial management; prefer at least 5 years of prior experience

·   Bachelor’s degree or combination of education and experience sufficient to fulfill requirements of the position

·         Experience with grant making or grant management a plus

·         Strong organizational skills with a critical attention to detail

·         Desired personal traits include strong interpersonal skills, good sense of humor, results-oriented, persistent, hard-working, accountable, sound judgement, integrity, truthful, approachable, team-oriented, practical and creative

·         Motivated worker in a non-stressful work atmosphere

COMPENSATION

VEE offers a competitive salary commensurate with experience. Benefits include:

·         Reimbursement of eligible health/medical expenses, up to $10,300 per plan year

·         Monthly pension contributions equal to 12% of eligible employees’ salary

·         Group life, accidental death and disability insurance

·         3 weeks’ paid vacation per year, paid holidays and sick leave

·         Paid on-site employee parking; modern office building with cafeteria and coffee shop

To apply, submit resume to: dave@winterhr.com, attention Dave Winter

The Virginia Environmental Endowment is an Equal Opportunity Employer